Risk Mitigation: Agile Usable Products vs Documentation in Traditional Project Management

As the software development landscape evolves, evaluating the time-tested traditional project management strategies alongside the burgeoning agile methodologies is essential. The central tenet I would like to explore today is comparing using usable working products as a risk mitigation strategy in Agile with the elaborate documentation characteristic of traditional project management.


Agile’s emphasis on incremental development with working software mitigates risks efficiently by validating real-world use early and continuously. Traditional project management often leans towards exhaustive documentation, which, although it provides an essential framework, can be sluggish and less adaptive to change. While documentation is crucial, Agile’s approach to building usable increments might prove more valuable in the rapidly evolving product world.

Agile’s Usable Working Products

Agile approaches, such as Scrum, lay the foundation for teams to focus on delivering working software incrementally. This pragmatic strategy creates an environment where the product is continuously validated, improved, and adapted to customer needs and market conditions. Through DevOps practices and automation, engineering excellence forms the backbone of this approach.

Picture this – Your team is building an innovative web application. By focusing on creating minimal product and incrementally adding features through continuous integration and deployment, you swiftly detect issues, adjust to market changes, and receive customer feedback. Essentially, you have a pulse on the real-world application of your product.

This brings me to the very essence of why Agile is increasingly alluring – Continuous Validation and Adaptation. It’s the ability to say, “Here’s what we built; let’s test, deploy, and improve.” You sidestep the monolithic menace of releasing a massive project only to discover that some features are irrelevant, or worse, the product is plagued with issues.

However, Agile’s approach demands a high degree of discipline, collaboration, and transparency among team members. Moreover, the working product might be partial in terms of features but must be free from critical defects.

Traditional Project Management’s Documentation

Traditional project management, often associated with Waterfall methodology, emphasises thorough documentation and upfront planning. Every requirement, specification, and design element is meticulously detailed. This documentation can serve as an essential blueprint, ensuring that everyone is on the same page, literally.

However, extensive documentation might lead you down a path where adaptation is strenuous. As we know, change is the only constant, especially in technology. What if a competitor launches a similar product, or there’s a shift in customer preferences? Rigid adherence to documentation without real-world validation until late in the project could spell catastrophe.

Don’t get me wrong – Documentation is vital, but less so than working product. But should it be the centre stage, or can it be adaptive?

Striking the Balance

Agile’s approach to delivering working products empowers teams to build trust with stakeholders through transparency and early delivery of value. It’s about being adaptive, receiving feedback, and incrementally enhancing the product.

Traditional project management practices can still be indispensable in providing an initial framework. Still, overemphasising will impair the ability to swiftly navigate the turbulent waters of the market.

In preparing for battle, I have always found that plans are useless, but planning is indispensable! – Dwight D. Eisenhower

The agile philosophy does not say that documentation or planning is useless. This is a common misconception. It does, however, say that adapting to change is more important than following the plan and, more critically, that working product I more valuable than comprehensive documentation.

Documentation does not solve a business problem; it merely describes it or a solution for it.

To the professional teams, don’t be afraid to embrace Agile’s working products as a lifeline for risk mitigation. Simultaneously, weave in the essential strands of documentation, but with the agility to adapt.

Upcoming Training Opportunities

These are the next five classes we have, and you can check out our full public schedule of classes.

Immersive Professional Scrum Product Owner with Russell Miller over 8 weeks starting 11th October 2023
Virtual Immersive
11 Oct-13 Oct, 2023
09:00-13:00 EDT
8 weekly half-days
Immersive Applying Professional Scrum with Simon Bourk over 10 weeks from18th October 2023
Virtual Immersive
18 Oct-20 Oct, 2023
09:00-13:00 EDT
10 weekly half-days
Immersive Professional Agile Leadership Essentials with Joanna Płaskonka Ph.D. over 7 weeks from 20th October 2023
Virtual Immersive
20 Oct-1 Oct, 2023
09:00-13:00 BST
7 weekly half-days
Live Virtual Product Backlog Management Skills with Joanna on 2nd November 2023
Virtual Traditional
2 Nov, 2023
09:00-17:00 GMT
1 full-days

We can deliver any of our courses as private in-house training over Microsoft Teams & Mural. We also recommend training based on your accountabilities or role, you can go directly to recommended courses for Scrum MastersProduct OwnersDevelopers and Agile Leaders.

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