a·gen·tic a·gil·i·ty

Do you know when to send a done email in Scrum?

TL;DR; Explains when and how to send done emails in Scrum, detailing best practices for notifying task owners and teams, and ensuring clear communication of completed work.

Published on
2 minute read
Image
https://nkdagility.com/resources/iHdkPl8gwwm
Subscribe

Do you know when to send a done email in Scrum? At SSW we have always sent done emails to the owner/requestor to let them know that it is done. Others who are dependent on that tasks are CC’ed so they know they can proceed. But how does that fit into Scrum?

Update 14th April 2010


If you are working on a task:

When you complete a Task that is part of a User Story you need to send a done email to the Owner of that Story .

You only need to add the Task #, Summary and link to the item in WIWA. Remember that all your tasks should be under 4 hours , do spending lots of time on a Done Email for a Task would be counter productive. Add more information if required, for example you may have completed the task a different way than previously discussed.

Make sure that every User Story has an Owner as per the rules.

If you are the owner of a story:

When you complete a story you should send a comprehensive done email as per the rules when the story had been completed. Make sure you add a list of all of the Tasks that were completed as part of the story and the Done criteria that you completed.

If your done criteria says:

  1. Built Successfully
  2. 30% Code Coverage
  3. All tests passed

Then add an illustration to show this.

Do you know when to send a done email in Scrum?

Figure: Show that you have met your Done criteria where possible.

This is all designed to help you Scrum Team members (Product Owner, ScrumMaster and Team) validate the quality of the work that has been completed. Remember that you are not DONE until your team says you are done.

Technorati Tags: SSW   Scrum   SSW Rules   SP 2010   SharePoint

Smart Classifications

Each classification [Concepts, Categories, & Tags] was assigned using AI-powered semantic analysis and scored across relevance, depth, and alignment. Final decisions? Still human. Always traceable. Hover to see how it applies.

Subscribe

Connect with Martin Hinshelwood

If you've made it this far, it's worth connecting with our principal consultant and coach, Martin Hinshelwood, for a 30-minute 'ask me anything' call.

Our Happy Clients​

We partner with businesses across diverse industries, including finance, insurance, healthcare, pharmaceuticals, technology, engineering, transportation, hospitality, entertainment, legal, government, and military sectors.​

YearUp.org Logo

YearUp.org

Healthgrades Logo

Healthgrades

Slaughter and May Logo

Slaughter and May

Higher Education Statistics Agency Logo

Higher Education Statistics Agency

Deliotte Logo

Deliotte

Bistech Logo

Bistech

Freadom Logo

Freadom

CR2

DFDS Logo

DFDS

Lockheed Martin Logo

Lockheed Martin

Capita Secure Information Solutions Ltd Logo

Capita Secure Information Solutions Ltd

Brandes Investment Partners L.P. Logo

Brandes Investment Partners L.P.

Jack Links Logo

Jack Links

Cognizant Microsoft Business Group (MBG) Logo

Cognizant Microsoft Business Group (MBG)

Hubtel Ghana Logo

Hubtel Ghana

Alignment Healthcare Logo

Alignment Healthcare

Flowmaster (a Mentor Graphics Company) Logo

Flowmaster (a Mentor Graphics Company)

Emerson Process Management Logo

Emerson Process Management

Royal Air Force Logo

Royal Air Force

Washington Department of Enterprise Services Logo

Washington Department of Enterprise Services

Nottingham County Council Logo

Nottingham County Council

New Hampshire Supreme Court Logo

New Hampshire Supreme Court

Washington Department of Transport Logo

Washington Department of Transport

Department of Work and Pensions (UK) Logo

Department of Work and Pensions (UK)

Microsoft Logo

Microsoft

YearUp.org Logo

YearUp.org

Akaditi Logo

Akaditi

Xceptor - Process and Data Automation Logo

Xceptor - Process and Data Automation

Schlumberger Logo

Schlumberger

SuperControl Logo

SuperControl